Introduction
The topic of this Dynamics 365 Business Central training is using the Cash Receipt Journal, which is an efficient way to post cash receipts from customers directly to your bank account. Below are detailed steps to guide you through this process.
Step-by-Step Instructions
1. Access the Cash Receipt Journal
Navigate to the Cash Receipt Journal page within Dynamics 365 Business Central.
To do this, use the search bar at the top of the page and type "Cash Receipt Journal," then select it from the list.
2. Create a New Journal Line
In the Cash Receipt Journal page, type directly into the grid to create a new journal line.
3. Enter Customer Information
In the Account Type field, select Customer.
In the Account Number field, select the customer who made the payment.
4. Enter the Amount and Description
In the Amount field, enter the amount received from the customer.
Optionally, in the Description field, add a brief description of the transaction for your records.
5. Select the Bank Account
In the Bal. Account Type field, select Bank Account.
In the Bal. Account No. field, select the bank account to which the cash receipt will be posted.
6. Applying Entries
To ensure that the payment is applied correctly to the vendor's outstanding invoices:
With the journal line still selected, click on Apply Entries... from the Ribbon.
A new window will open displaying all the open ledger entries for the selected customer.
Select the invoice(s) you want to apply the payment to by clicking into the Applies-to ID field next to each ledger entry.
Click Set Applies-to ID to mark the selected ledger entry with the document number of the journal line, and then press OK to confirm the application.
7. Check for Accuracy
Review the information entered to ensure accuracy. Confirm that the customer, amount, and bank account details are correct.
8. Post the Journal Line
Once you have verified all the details, click on Post in the ribbon at the top of the page.
Confirm the posting when prompted to complete the transaction.
9. Verify the Transaction
After posting, navigate to the relevant customer and bank account records to verify that the cash receipt has been recorded and posted correctly.
Conclusion
By following these steps, you can efficiently post cash receipts from customers to your bank account using the Cash Receipt Journal in Dynamics 365 Business Central. This process ensures that your financial records are up-to-date and accurate, contributing to overall financial accuracy and efficiency.
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